The Difference Between a Wedding Designer, Florist & Decorator

The Difference Between a Wedding Designer, Florist & Decorator

What is the difference between a wedding designer, florist and decorator & the questions you need to be asking!

 

Many times potential clients & clients get confused and overwhelmed by the number of terms people use to describe their professions & then the lines get blurred as to who is doing what. Today we’re going to chat about what all these people do & the questions you need to be asking.

 

Designer: A designer, specifically wedding designer, might also be a planner, and/or florist. Typically a designer is overseeing the entire overall look & vision for the wedding. Think interior designer for weddings. They will source all the the rental items you need for your event to ensure the continuity of your event. They may charge for those rental items under their own company or send the invoices directly from the various sub contractors. They may also have their own production staff for set up and break down depending on if they are responsible for the rental items or the independent contractors.

Florists: A florist is going to handle all things floral of course! Their main focus is going to be the design and look of your flowers. However they will probably ask you questions like about bridesmaids dresses, if you have linens chosen, and maybe your stationery choices to see the overall vision of the event. A florist might offer design services as well.

Decorator: This is a term I hear sometimes when people are inquiring about our services. Typically people are looking for a decorator or stylist when they have purchased the items themselves for their event like signage, centerpieces, linens and other decorative items but don’t want themselves or family and friends to be responsible for physically putting the items out. This may be something your florist or planner is willing to do for you as well so be sure to discuss with them the clear expectations of who will be doing what on the day of.

 

I hope this helps break down these terms for you. Now that you know what these various roles can be, I wanted to share with you some important questions to ask your florist while you are working to book your vendor team. As your wedding planner, we know these questions and what to look for but if you are booking vendors on your own, this will help!

 

You can find all of our florist questions here! Remember this doesn’t have to be an interrogation style tactic to get these questions answered but be sure they are covered in your consultation, proposal and/or contract to ensure the services you need & want will be met.

New Month, New Things!

New Month, New Things!

Hello friends! Can you believe fall is almost here? The weather is feeling crisp, and football is around the corner! For the next several weeks we are going to be chatting about all the things wedding vendors! A great wedding vendor team is a core piece of the puzzle we help clients secure and we want to share some of our wisdom with you!

Today, I want to share with you some things to look for in your future caterer. Great food and drinks are the center of a great reception so we want to be sure you are armed with the right things to ask. You want to be sure your caterer has a business license, liquor and liability insurance. Having these key documents will be critical in securing your caterer as some venues will require them but also for liability purposes for you. In your initial meeting, you will want to discuss menu options and ideas, serveware options, & staffing & set up/rental needs. It is also important to ask if there are any restrictions on how long food can be on a buffet for, do they have bartenders they can provide and can you bring your own alcohol or does the caterer have to provide?

Another point we want to be sure you are aware of is that some things are not typically automatically included in catering proposals that you may want. A cake cutting fee is typically additional for the caterer to cut and serve your wedding cake, coffee service for guests is typically an add on service as well as pouring for a passed champagne toast. Be sure you ask your caterer about these services if you are interested.

 

Asking these questions will allow you to have clear expectations of what your caterer will and will not do–there is a difference between a pick up/drop off caterer who provides no service staff, a traditional caterer who mostly prepares off site and then brings everything to the event to finish and serve, a chef/culinary focused experience where the food experience is very important to less traditional ideas like food trucks. Whatever you choose will be the right fit for your event just be sure you are armed with the right information to be able to compare proposals accurately and make the most educated decisions!

 

Grab your catering questions checklist to use for your wedding planning here! Remember you don’t have to play 20 (or 50) questions when you meet with your caterer but be sure these questions are either covered in your meeting, proposal and/or contract to ensure the level of service and style you are looking for!

Venue Coordinator vs Wedding Planner–And Why You Need Both!

Hey yall! Happy Tuesday–hope you are having a great start to your week! Today we are chatting about the difference between a venue coordinator, and a wedding planner & actually why you need both.

 

A venue coordinator is typically someone who works for or owns the venue exclusively. Their job is to ensure the venue performs at top notch abilities, things are clean, and anything related to the venue runs super smooth. If your venue includes catering as well, this could fall on their shoulders as well. Sometimes I have heard brides or have had other vendors tell me their brides have said “ well I have a venue coordinator, I don’t need a wedding planner”. Let me be clear–a great venue coordinator is critical to my success as a wedding planner. They need to be just on top of their game as I am on mine. They are an integral part of our vendor team for the wedding day. But I would encourage you to think about all the things a wedding planner provides that your venue coordinator probably does not do or wouldn’t be able to do on wedding day as they may be tending to other things. As a wedding planner, our alliance will always be with you—we will always be acting in your best interest & acting on your behalf. This may include insuring the set up is accurate, that vendors are loading in the correct items–your vendor coordinator won’t know what you ordered from your other vendors. If there is a crisis they need to tend to, and a crisis you may need them for or another vendor, who will tend to that if you don’t have a planner? More than likely it will be up to you solve. They are not going to create a master timeline for all your vendors to follow for the day. Again, they are going to have their own duties to worry about when it comes to their venue–being sure it is in tip top shape for your big day! A planner is going to connect you to vendors that we know fit your budget, style, personality and taste. We are going to stay on top of you on planning tasks and oversee the entire process. Again, a great venue coordinator is critical to my job but just a warning—a venue coordinator is not a replacement for a wedding planner or event coordinator for your big day!

Hopefully today you have learned not only do you need a great venue coordinator who is going to know ALL the ins and outs of your venue but also a great wedding planner that is going to be in your go to planning resource & naviagtor of all things planning.

Thanks for reading today friends! See you next time!

 

Top 5 things to do once you are engaged

Top 5 things to do once you are engaged

It is engagement season! We are so excited for new brides to be starting that engagement journey but my bet is that you feel overwhelmed and aren’t sure where to start. Hence the title of today’s video! So here we go top 5 things to do once you are engaged–

  1. Enjoy a couple weeks of just being engaged! It is a special time and one that is precious so just enjoy a few weeks of this new part of your relationship.
  2. First things first, is discuss budget and guest list. These are the two hardest topics but budget will determine the number of guests you can invite. Have these conversations with each other and parents to ultimately decide on some numbers.
  3. Get your venue booked! Decide what is most important to you in a venue: can you bring your own alcohol, how many rental items are included like tables and chairs, can you do ceremony & reception at the same property, what catering company do you have to use there? Lock in a location and a date first.
  4. Book your wedding planner. Book your planner after you have booked your venue. Having a venue helps us have a vision of what you are looking for and the parameters we can create in. Booking your wedding planner now will allow you to get vendor referrals and recommendations so you are building a great vendor team.
  5. Dress time! Start shopping for THE dress. Remember it can take 6-8 months for your dress to even come in so get shopping once you have a venue because that will help with what style you should go with.

Hopefully these couple tips will help you get started in the right direction!

How to Prep for Wedding Vendor Meetings

How to Prep for Wedding Vendor Meetings

Hey y’all! Today’s video is all about How to Prep for Wedding Vendor Meetings! We know it is engagement season so you will probably be meeting and greeting with vendors soon. It sort of feels like speed dating for your wedding! There are few things we want you to do to get ready for these meetings. As a wedding planner, there are even things I do before we schedule meetings with vendors for clients. Watch this video so ya know what to do!

 

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xoxo