Venue Coordinator vs Wedding Planner–And Why You Need Both!

Hey yall! Happy Tuesday–hope you are having a great start to your week! Today we are chatting about the difference between a venue coordinator, and a wedding planner & actually why you need both.

 

A venue coordinator is typically someone who works for or owns the venue exclusively. Their job is to ensure the venue performs at top notch abilities, things are clean, and anything related to the venue runs super smooth. If your venue includes catering as well, this could fall on their shoulders as well. Sometimes I have heard brides or have had other vendors tell me their brides have said “ well I have a venue coordinator, I don’t need a wedding planner”. Let me be clear–a great venue coordinator is critical to my success as a wedding planner. They need to be just on top of their game as I am on mine. They are an integral part of our vendor team for the wedding day. But I would encourage you to think about all the things a wedding planner provides that your venue coordinator probably does not do or wouldn’t be able to do on wedding day as they may be tending to other things. As a wedding planner, our alliance will always be with you—we will always be acting in your best interest & acting on your behalf. This may include insuring the set up is accurate, that vendors are loading in the correct items–your vendor coordinator won’t know what you ordered from your other vendors. If there is a crisis they need to tend to, and a crisis you may need them for or another vendor, who will tend to that if you don’t have a planner? More than likely it will be up to you solve. They are not going to create a master timeline for all your vendors to follow for the day. Again, they are going to have their own duties to worry about when it comes to their venue–being sure it is in tip top shape for your big day! A planner is going to connect you to vendors that we know fit your budget, style, personality and taste. We are going to stay on top of you on planning tasks and oversee the entire process. Again, a great venue coordinator is critical to my job but just a warning—a venue coordinator is not a replacement for a wedding planner or event coordinator for your big day!

Hopefully today you have learned not only do you need a great venue coordinator who is going to know ALL the ins and outs of your venue but also a great wedding planner that is going to be in your go to planning resource & naviagtor of all things planning.

Thanks for reading today friends! See you next time!

 

Top 5 things to do once you are engaged

Top 5 things to do once you are engaged

It is engagement season! We are so excited for new brides to be starting that engagement journey but my bet is that you feel overwhelmed and aren’t sure where to start. Hence the title of today’s video! So here we go top 5 things to do once you are engaged–

  1. Enjoy a couple weeks of just being engaged! It is a special time and one that is precious so just enjoy a few weeks of this new part of your relationship.
  2. First things first, is discuss budget and guest list. These are the two hardest topics but budget will determine the number of guests you can invite. Have these conversations with each other and parents to ultimately decide on some numbers.
  3. Get your venue booked! Decide what is most important to you in a venue: can you bring your own alcohol, how many rental items are included like tables and chairs, can you do ceremony & reception at the same property, what catering company do you have to use there? Lock in a location and a date first.
  4. Book your wedding planner. Book your planner after you have booked your venue. Having a venue helps us have a vision of what you are looking for and the parameters we can create in. Booking your wedding planner now will allow you to get vendor referrals and recommendations so you are building a great vendor team.
  5. Dress time! Start shopping for THE dress. Remember it can take 6-8 months for your dress to even come in so get shopping once you have a venue because that will help with what style you should go with.

Hopefully these couple tips will help you get started in the right direction!

How to Prep for Wedding Vendor Meetings

How to Prep for Wedding Vendor Meetings

Hey y’all! Today’s video is all about How to Prep for Wedding Vendor Meetings! We know it is engagement season so you will probably be meeting and greeting with vendors soon. It sort of feels like speed dating for your wedding! There are few things we want you to do to get ready for these meetings. As a wedding planner, there are even things I do before we schedule meetings with vendors for clients. Watch this video so ya know what to do!

 

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xoxo

Tips for selecting your wedding venue

Tips for selecting your wedding venue

Hey friends! Today’s wedding planning tip video is all about selecting your wedding venue. Typically, brides will have their venue booked before they come to us which is just fine but to help you avoid some pitfalls in venue selection I wanted to be sure to share these tips with you!

We are lucky here in Birmingham, Alabama there are many wedding venues to pick from. Sometimes that can be overwhelming to brides especially if they don’t know what they really want & can make wedding planning feel hard to even get started. Remember, your venue location is going to set the tone, mood and feel for you entire event.

Here are some things to consider:

  1. Would you like a more formal wedding or casual wedding? What type of vibe does the venue you are looking at give off? Will that be easy to communicate in your invitation and other decor ideas?
  2. What time of day will your wedding be and is there any natural light in the building? If you have your heart set on sunset ceremony time but you are in a hotel ballroom–well guess what you can’t see the sunset more than likely.
  3. How many rental items are included with your venue like tables and chairs? Will this be enough to accommodate your guests or will you need to rent more?
  4. How many people can the space hold? Is that realistic in relation to your guest list? I have had so many clients book a venue, then over invite and then guests are crammed into a space that is too small and they are uncomfortable. Don’t make this mistake!
  5. What vendors do you have to use at that venue? Be wary of “all inclusive” properties. I believe that we should do one thing and do one thing well.

Watch the video below and let me know what you think! Don’t forget to hit subscribe to our channel so you don’t miss out on the good stuff!